5 Hidden Microsoft 365 Applications You Shouldn’t Miss
Microsoft 365 is widely recognised for its flagship applications like Word, Excel, PowerPoint, and Outlook. However, it also includes several lesser-known tools that can significantly enhance productivity and streamline workflows.
Table of Contents
5 Microsoft 365 applications that few people know or use:
1. Microsoft Sway: Easy Content Creation
Microsoft Sway is a versatile digital storytelling app that allows users to create visually appealing presentations, reports, newsletters, and more. Unlike PowerPoint, Sway focuses on seamless design and ease of use, making it ideal for creating engaging content quickly.
Use Cases:
Creating interactive reports and presentations
Designing newsletters and brochures
Sharing stories and projects in an engaging format
2. Microsoft Forms: Simple Surveys and Quizzes
Microsoft Forms is a powerful yet simple tool for creating surveys, quizzes, and polls. It integrates seamlessly with other Microsoft 365 applications, making it easy to collect and analyse responses within your workflow.
Use Cases:
Gathering feedback from employees or customers
Conducting quizzes and assessments in educational settings
Organising polls and event registrations
3. Microsoft Planner: Team Task Management
Microsoft Planner is a task management tool designed to help teams organise their work visually. It uses a board-based layout similar to Trello, allowing users to create plans, assign tasks, and track progress with ease.
Use Cases:
Managing team projects and tasks
Organising marketing campaigns and events
Tracking progress on development projects
4. Microsoft Stream: Enterprise Video Service
Microsoft Stream is an enterprise video service that allows users to upload, share, and manage videos securely. It’s integrated with other Microsoft 365 apps, making it easy to incorporate video content into your workflow.
Use Cases:
Hosting training videos and onboarding materials
Sharing company updates and announcements
Creating video tutorials and how-to guides
https://www.microsoft.com/en-gb/microsoft-365/microsoft-stream
5. Microsoft To Do: Personal Task Management
Microsoft To Do is a task management app that helps users organise their personal and professional tasks. It syncs across devices and integrates with Outlook, ensuring you never miss a deadline or forget an important task.
Use Cases:
Managing daily to-do lists and personal tasks
Tracking project deadlines and milestones
Organising shopping lists and travel plans
https://www.microsoft.com/en-gb/microsoft-365/microsoft-to-do-list-app
Conclusion
Microsoft 365 offers a wealth of lesser-known applications that can greatly enhance productivity and efficiency. By exploring and utilising these hidden gems—Microsoft Sway, Microsoft Forms, Microsoft Planner, Microsoft Stream, and Microsoft To Do—you can unlock new ways to streamline your work and collaborate more effectively. Whether you need to create engaging content, manage tasks, collect feedback, or share videos, these tools are designed to make your workflow smoother and more efficient.
Do you use any of these Microsoft 365 applications already? Get in touch if you’d like to discuss how CYAN Solutions can help optimise your workflow and devices with Microsoft 365 applications and Follow us on LinkedIn for our latest productivity tips!
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